Fair Policies

Ellis Hollow Fair Postponement Policy

 

In the event of severe, life-threatening weather forecasts (for example, hurricanes, tornadoes, and sustained gale force winds and torrential rain) on the Thursday before the Ellis Hollow Fair:

1) By 1 pm Thursday afternoon, if there is any question about the weather, the Fair Coordinator or Fair Day Coordinator shall review the extended forecast with a qualified meteorologist and assess the situation.

If the forecast is for severe weather, the following chairs should be alerted by Thursday evening with the following telephone tree that a final decision will be made at 7 am Friday:

The Fair Coordinator calls Facilities which calls Buildings and Grounds which calls Publicity and Finance Person which calls Games.

The Fair Coordinator calls Baked Goods which calls Country Kitchen which calls International Foods (Coyote Loco or their successor).

 

2) If any postponement of the fair is to occur, the final decision must be made no later than 7 am Friday morning. The telephone tree -- which will be distributed each June by the Board Secretary at the Ellis Hollow Picnic/annual meeting/ booth chair meeting -- will ensure that all Booth Chairs are contacted. It is the Secretary's responsibility to mail the telephone tree to any Booth chair not present at this meeting.

[NOTE: Those involved should have in their possession a "telephone tree." If you are a Booth Chair and do not have a copy of this, please contact the Fair Coordinator.]

Each Booth chair in turn should be sure that all his/her volunteers are contacted.

Publicity will contact radio and newspaper; the Facilities Committee will make signs to go up at Ellis Hollow Road and Turkey Hill Road, Ellis Hollow Road and Genung Road, Turkey Hill Road and Ellis Hollow Creek Road and at the end of the community center driveway and contact Jim Moravic (or his successor) to change the banner at the East Hill Plaza.

 

3) Regardless of a fair postponement, the Baked Goods, The Pie Race, and Dried Flowers will operate at the Ellis Hollow Community Center on both the original fair date and on the postponed date.

NOTE: Each Booth Chair is responsible for contacting his or her volunteers!